Chairing A Meeting For The First Time

If it doesn t work perfectly first time keep on trying.

Chairing a meeting for the first time.

Inappropriate style of leadership i e the chairperson dominates and. The meeting is unnecessary and revolves around discussion of trivial issues thus wasting members valuable time. Of course being a chair here means that you re the person in charge of conducting the meeting not a piece of furniture. Prepare the agenda and any accompanying materials.

Do this with the objectives of the meeting in mind. There are many reasons why meetings are not effective some of these include. Discuss the upcoming meeting with your attendees. Make sure you are clear about what needs to be achieved.

The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined. Then send these out to the participants allowing plenty of time for them to prepare too. Here are eight common meeting procedures to get you started. I m michelle carter project manager at antiveo and i ll be chairing the meeting today.

Monitor and evaluate how successful they prove to be in your meetings. It is vital to ensure that the agreed action points are completed within the agreed time and prior to the next meeting. Remember you will need to remind people of the meeting rules at each meeting. Hello everybody and thanks for joining.

Chairing a meeting for the first time may feel onerous. Why meetings may be ineffective. A group can take a while to get used to the meeting rules you ve agreed. When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people.

The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting. Start with a few basic rules. Start and finish the meeting on time. The follow up to the meeting is just as important as the meeting itself.

First of all you need to plan and prepare for your meeting.